JOB TITLE:  BBB/21st CCLC AFTERSCHOOL COORDINATOR

(4/7.5/8 hours/ 200/208 Days)

REPORTS TO: BUILDING PRINCIPAL/Community Ed Director

APPROVED BY: BCBOE DATE: 

 

QUALIFICATIONS/REQUIREMENTS: 

Must have no convictions of a felony or past criminal history and be in good health, as evidenced by completing a physical examination as prescribed by the Board.  Must be of good character and moral behavior, must possess a minimum of a GED certificate,  and five years of field experience, specifically in the K-12 school setting, preferred.

 

CRITICAL SKILL/EXPERTISE REQUIRED:

Should possess:

Creative strengths to provide innovative activities

Strong written and verbal communication skills

Strong organizational skills

 

ESSENTIAL JOB FUNCTIONS:

Ability to:

• Work with all facets of the Barren County / Glasgow community 
• Manage people and records
• Evaluate the success of programs and act accordingly
• Supervise students.  

 

RESPONSIBILITIES:

ESSENTIAL JOB FUNCTIONS:

• Work with all facets of the Barren County community 
• Manage staff and record-keeping on time
• Evaluate the success of programs and act accordingly
• Supervise students  
• Provide academic programs for remediation and enrichment - Target Groups
• Provide recreational programs  
• Data management and presentation skills
• Expand parent involvement and skill building ( 4 meetings per year)
• With teaching and administrative staff, plan and provide afterschool experiences in all events afterschool programs, classrooms, cafeteria, and community events (i.e., Family engagement nights, skill-building, 95210 family nights, food tasting events, National School Lunch Week, National School Breakfast Week, School Lunch Hero Day, Farm to Fork (Spring and Fall), Hog Roast,  Even with Industry, Walk-A-Mile,  Tower to Table, FFVP, and other special events, etc.)
• Staff-to-student ratio for students
• Listening attentively to parents, staff, and students and keeping records of their comments, requests, and suggestions for the center.  
• Managing and budgeting finance for the center.
• Have a good understanding of your center's geographic locations.
• Responsible for all equipment and inventory lists.
• Attending and monitoring all activities related to the district's after-school activities (4 districts, even and Saturday activities)
• Attending and monitoring all activities to ensure the center is running satisfactorily under all policies and processes.

RESPONSIBILITIES:

• Increase parent involvement and skill-building at the district and school level
• Coordinate summer enrichment and remediation activities
• Initiate new community partnerships
• Oversee the after-school program 
• Collaborate with the District Afterschool Coordinator/Director of Transportation to coordinate the center's transportation needs, adhering to BCBOE transportation policies.
• Collaborate with the FRYSC Directors and Assistants in addition to Community Education and other federal programs.
• Initiate transitional activities to allow for a seamless transition for students.
• Create and manage engaging programs and informational environments for parents and students.
• Coordinate purchasing materials and services
• Maintain accurate financial records
• Maintain accurate statistical information regarding the program's success, including attendance records and center offerings.
• Investigate and respond to incoming communications.
• Facilitate communication among all school and community partners
• Visit the homes of students and parents if needed
• Facilitate home-school communication
• Provide direct supervision of students when necessary
• Monitor and maintain accurate records and reports regarding attendance, discipline, and assessment results to determine the effect on the participants
• Facilitate and participate in yearly evaluations of staff in collaboration with the District Afterschool Coordinator
• Complete any other tasks assigned by the Superintendent or designee, building principal, and Community Education Director.
• Ability to work cooperatively and collaboratively with school district staff, public officials, private sector officials, parents, and community leaders 
• Complete any other tasks assigned by the Superintendent or designee, building principal, and Community Education Director.
• Maintain a record of educational events, including activity results or rosters, lesson plans, daily schedules, press releases, and additional information.
• Familiarity with quality criteria for after-school programs
• Experience working with low-income, underserved school youth
• Monthly Newsletter and PR posts, posters, and flyers
• Availability to work occasionally on evenings or weekends for field trips and special events

 

ADDITIONAL REQUIREMENTS:

• Will be required to complete all required training and attend in-service sessions as specified in the grant or as communicated by KDE or Start Licensed Childcare.
• Performs assigned tasks on time. 
• Consistently displays self-control with parents, students, and school personnel. 
• Maintains a clean workstation (school area, desk, office, etc.) and does maintenance as needed.
• Be clean, neat, and appropriately dressed. 
• Be consistently responsible and demonstrate honesty and credibility.
• Demonstrate enthusiasm, interest, and concern for the overall program and its effective operation.
• Maintains student control.
• Safely operate equipment at all times. 
• Demonstrate positive behavior toward the purposes and goals of the Barren County Public Schools.
• Maintain regular and punctual attendance. 
• Travel occasionally to off-site meetings, training, and events
• Perform other duties as assigned.
• Provide day-to-day oversight of programs and after-school staff.
• Ensure that Asst. Coordinators are developing high-quality programming by collecting and reviewing lesson plans for content and effective planning. 
• Acquire and manage program equipment, materials/supplies, and facilities
• Monitor student behavior on-site during program hours and utilize appropriate disciplinary measures as necessary 
• Maintain student participation and attendance throughout the year via recruitment and retention activities, including student voice and choice engagement strategies
• Develop and thoroughly understand the school site budget and any grant compliance requirements
• Research and align effective program partnerships and collaborations to ensure that partner expectations are met
• Check email and text messages daily to ensure that program updates and communications are reviewed and responded to on time 
• Manage the end-of-session celebrations and the monthly newsletter
• Manage the end-of-year showcase/culminating event to close out the program
• Conduct regular staff meetings with the District Afterschool Coordinator  (weekly or every other week)
• Meet with the site principal every month.
• Required to take all mandatory training.
• Ability to be at the assigned school site on Mondays-Friday, 8 hours or 4 hours from approximately 2:00 pm to 6:00 pm or 1:30 pm to 5:30 pm  (hours may be flexible).

 

21st CCLC Coordinator:

• Ensure each center provides a scope of instruction focused on ALL student academic goals.
• Provide recreational and academic enrichment activities for students.
• Oversee student, parent, and partner surveys.
• Meet or exceed Average Daily Attendance (ADA) goals throughout the year.
• Maintain weekly attendance and program activity CAYEN.
• 21st CCLC coordination with the Data Coordinator, implement Assessment at the designated school site—observations occur twice a year (in the Fall and Spring).

BBB Coordinator:

• Provide training and technical staff assistance.
• Billing responsibilities for weekly billing
• Responsible for CCAP parents' update paperwork.
• Reviewing billing and approving weekly student payments.
• Maintain daily data input for attendance using BrightWheel and ensure that student records and attendance data are maintained accurately

TERMS OF EMPLOYMENT:

• The work year comprises the number of days designated by the current school calendar and board policy.  
• Salary commensurate with the classified salary schedule. 
• Sick/personal leave and holidays are provided as stated in the board policy.
• The employee is an “at-will” employee, and the superintendent may terminate this employment at any time. 

TERMS OF EMPLOYMENT: 

Pay commensurate with the position of BBB/21st CCLC Afterschool Coordinator with a contracted time of 4/7.5/8 hours for 200/208 days in the contracted year. 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 

This position may involve lifting up to 25 pounds, bending, standing, walking, and talking. Must be able to demonstrate and describe activities to youth. This position requires working both indoors and outdoors.

DISCLAIMER: This information indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

All employees working at a school-based Club location are expected to follow the Barren County School District's calendar year. Therefore, when the school is not in operation, you will only have work if your supervisor specifies it.

 

Physical Requirements: Helping members grow, learn, and gain new skills can be rewarding. The work is sometimes routine, but new activities and challenges mark each day. Youth development can be physically and emotionally taxing, as workers constantly stand, walk, bend, stoop, and lift (25 pounds frequently) to attend to each member's interests and problems.

EVALUATION: 

The performance of this job will be evaluated in accordance with the provisions of the Board’s policy on the Evaluation of Classified Personnel. 

The information in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.